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2018 LHTG Meeting Minutes:
General Membership
Meeting Presentation,
December 11, 2018
Click: December 11 2018 General Membership Meeting Presentation General Membership
Meeting, Tuesday,
December 11, 2018
The meeting was called to order by Les
at 2:00 PM. Directors Present were Carol Cooper – Social Director,
John Burke – Finance Director, Bob White – Communications Director,
and Les Van Pelt – President. BOD Meeting, Wednesday,
December 5, 2018
The meeting was called to order by Les
at 11:15. Present were Carol Cooper – Social
Director, John Burke – Finance Director, Bob White –
Communications Director, and Les Van Pelt – President. A motion was made to approve the
minutes of the November BOD meeting. The motion was seconded
and passed. Minutes were approved. ** John Burke – Finance Director:
John reported that he will provide financials at the Annual meeting.
He will produce slides and forward to Bob for inclusion in the slide
presentation. The early membership renewal drive with the
raffle for one of 24 cans of balls was going great. Had over
60 paid for 2019 at this point with the expectations that many more
will renew at the two Christmas Luncheons and the annual meeting.
He will have a table setup and all three events. For 2018 we
had 51 new members while we purged 39 from the 2017 membership
roster due to their moving, death, injury or other reason producing
a net increase of 12 year over year. Thus far no member has
stepped forward to take the Finance Director position on the 2019
BOD. ** Carol Cooper – Social
Director: Carol reported that she has set up with Turkey Creek to
provide for 48 men and 57 women. She will provide the veggie
specials separately from Whole Foods. Desserts and door prizes
will be purchased separately as well. She plans to have social
time from 12 to 12:30 with the luncheon being served at 12:30.
During the serving of dessert Bob will do a push to get candidates
for the 2019 BOD. In addition, Bob is to stress the importance
of attending the Annual Meeting. Not only will the last half
of 2018 be reviewed but the 7 Association BOD Candidates will be
there to reply to the questions presented to them from our Club.
Several possible volunteers for Social Director are in the works. ** Bob White – Communication
Director: Bob agreed to do the push for our 2019 BOD candidates at
both Christmas Luncheons. Also, the push at the luncheons for
the members to attend the General meeting and to hear the 7
Association BOD Candidates reply to the questions presented to them
from our Club. Bob will produce an agenda from the Annual Meeting as
well as presentation slides to be used at the meeting. John
agreed to provide Financial summary slides to be included.
Carol and Les both indicated that they did not need slides.
Bob stated that Linda Burke has stepped forward to take the
Communication director position on the 2019 BOD. More on the
2019 BOD was discussed. Several names were mentioned for the
various positions. Bob will make another email solicitation
today. ** Les Van Pelt – President: Les
agreed to do the welcoming comments at the beginning of the annual
meeting and at the closing the recognition of the members who
attended the most events through the year. John will provide
Les with the list. The final & transition 2018 BOD meeting
will be January 10th at 1PM at the Sports Bar. The Annual meeting is
on December 11th at Kilaga hall at 2PM. A motion to
adjourn was made and passed at 12:40 Submitted by Bob White Communication Director BOD Meeting, Monday,
November 8, 2018
The meeting was called to order by Les
at 11:06. Present were John Burke – Finance Director, Bob White –
Communications Director, and Les Van Pelt – President.
Carol Cooper – Social Director was
excused. A motion was made to approve the
minutes of the October BOD meeting. The motion was seconded
and passed. Minutes were approved. ** John Burke – Finance Director:
John presented a revised budget for the remainder of the year which
showed an ending balance of 2,063.27. He also provided the
results for Oktoberfest which showed a net income of $144.37.
Having Les and Monte cook brats and Carol & crew handling the extras
proved to be quite a success. Discussion on the Christmas
luncheons was next. It was agreed to charge the members $10
each and subsidize the remaining cost of approximately $12 per
person. John had provided earlier by email his plan to offer a
discounted membership for all who would choose to signup either
before or at the annual Meeting. After some discussion it was
agreed to not offer a discounted membership but perhaps to give a
raffle ticket to all who sign up at the Annual Meeting. At the
end of the meeting a drawing could be held to give away 20 cans of
balls (left over from early finish of LITT) to the lucky ones who
signed up at the meeting. John will have a "membership
renewal" table at the Holiday Lunches as well. Members renewing at
those events can also qualify for a prize. Next years Finance
Director position was discussed – several possibilities are in the
works. ** Carol Cooper – Social Director:
Carol had provided earlier by email her agenda items in case she was
not able to attend. The items included the Christmas luncheon
pricing at Turkey Creek of $20 per person. The menu items for
both the men and the women was included. She indicated that a
veggie option for the women and desserts for both would be brought
in by her at a cost above the Turkey Creek price. Cost for
decorations and door prizes would also be extra. Reservation
for Kilaga Hall in June and December of 2019 for the Semi-annual and
the Annual Meeting have been made. Several possible volunteers
for Social Director are in the works. ** Bob White – Communication
Director: Bob gave Les the winner plaques for mixed doubles and
singles to be inscribed with the 2018 results. The most recent
PB Task Force meeting included Chris O’Keefe. Chris indicated
about six weeks until data from the Civil Engineering Firm would be
available on PB courts encroaching on the parking lot. The
next meeting to be scheduled when this info is available. The
ball machine practice in the community perks section of the Compass
will continue to show in November but will be removed after that.
Bob indicated that it would be good if we continue it through
mid-December. Our news articles for the Compass and the Sun
Senior News have been submitted. Collection for the Christmas
toys for the children at Beale AFB will continue the next two Friday
mornings by Jeff Greenberg. Bob mentioned that if any of the
BOD need slides made for the annual meeting he would need that info
soon. More on the 2019 BOD was discussed. Several names
were mentioned for the various positions. Bob will make
another email solicitation today. Next BOD meeting will be December 5th
at 11 AM at Kilaga. The Annual meeting is on December 11th
at Kilaga hall at 2PM. A motion to adjourn was made and passed
at 12:00 Submitted by Bob White Communication Director BOD Meeting, Monday,
October 11, 2018
The meeting was called to order by Les
at 11:06. Present were Carol Cooper – Social
Director, John Burke – Finance Director, Bob White –
Communications Director, and Les Van Pelt -- President A motion was made to approve the
minutes of the September BOD meeting. The motion was seconded
and passed. The subject of the 2019 BOD was
discussed. Several names were mentioned for the various
positions. A plan for contact was also discussed and was
viewed as favorable by all. Once we have the candidates an
email voting option will be emailed, hopefully by mid-November. ** John Burke – Finance Director:
John presented a revised budget for the remainder of the year which
showed an ending balance of 2,045.31. He also provided the
results for LITT, Mixed doubles and the end of Summer BBQ showing
very favorable results. A forecast for the Oktoberfest was
included. Sent earlier by email were the balance sheet, the
profit & loss statement and the bank reconciliation which showed
cash on hand as of 9/30/2018 to be $4,044.04. He pointed out
that we will be able to subsidize the Christmas lunches by
approximately $12 per person and still end with approximately
$2,000. John next suggested we have an early
signup discount on membership. Perhaps $10 if payment is made
by the annual meeting on December 11th. Maybe an
incentive to attend the annual meeting. This will be a main
topic for the November BOD meeting. ** Carol Cooper – Social Director:
Christmas Lunches -- Carol indicated the cost for a buffet
lunch at Turkey Creek has been offered at $20 per person. A
veggie option might be available for individual orders. Wine
can be brought in with a corkage fee of $5. Beer and spirits
will be available for individual purchase by the members. She
plans to provide the dessert and will determine the best way to
serve it. Music and video capabilities are available with LHTG
providing the content. Oktoberfest – Menu of brats,
sauerkraut and German potato salad is planned. Les will do the
cooking with help from Monte Boatwright as they did for the BBQ.
Tournament entry numbers to be provided by Dave Mateer several days
before the tournament date of October 27th. ** Bob White – Communication Director:
Bob gave a recap of the current situation with the Task force
looking into possible new pickleball courts. Several
possibilities at a location between the existing PB courts and the
parking area has been passed to Chris O’Keefe. Chris is
working with his Civil engineering firm to see if this is possible.
Hopefully we will know something soon. The court resurfacing
schedule and Bob’s court walk around with Erik Rosales, Facilities
Manager, was reviewed. The signage around the courts will be
corrected to state the 90-minute court time and change the word
“lock” to “close” the gates. The cable that once held the
locks will be removed. An inventory of light bulbs and
ballasts will be maintained. We will be notified when sets of
courts are again open to play. Next BOD meeting will be November 8th
at 11 AM at Kilaga. A motion to adjourn was made and passed
at 12:50 Submitted by Bob White Communication Director Special BOD meeting
Monday, September 10, 2018
The meeting was called to order by Les at
1 PM. Present were John Burke – Finance Director, Bob White –
Communications Director and Les Van Pelt -- President Social
Director – Carol Cooper was excused. One order of business was to select the
LHTG representative to the Properties Committee pickleball “possible
new court” task force. Discussion was held on the Properties
Committee meeting which had been attended by Bob and Carol. It
was decided that Bob should represent LHTG. A motion was made
and seconded to have Bob be our representative. The motion
passed. A motion was made, seconded and passed that this
meeting would be continued on Monday, September 17 at 1 PM at the
home of John Burke. A motion was made, seconded and passed to
adjourn this meeting. BOD Meeting, Monday,
September 17, 2018
This is a continuation of the special BOD
of September 10th, 2018 with the minutes of that meeting
noted above. This meeting was called to order by Les
at 3:06. Present were Carol Cooper – Social
Director, John Burke – Finance Director, Bob White –
Communications Director, Dave Mateer – Tournament Director and Les
Van Pelt -- President A motion was made to approve the minutes
of the June BOD meeting and the special BOD meeting of September
10th. The motion was seconded and passed. ** John Burke, Finance Director, stated
that there was only one deposit in August and no other transactions.
His budget for the next three events was reviewed. Discussion
took place and a few adjustments were made. Membership
continues to climb with 33 new members thus far in 2018. John
suggested several options for the future to smooth the financial
transaction flow. Perhaps adding a second person to work with
the financial director with a year to year continuation of one
member to educate the new member. Perhaps this should be
reviewed with the incoming 2019 BOD. A short discussion on
nomination for positions on the 2019 BOD took place. ** Carol Cooper, Social Director.
Menus and prizes for the upcoming events were discussed. Carol
will check with Mr. Pickles to see if a sponsorship deal like two
years ago might be possible. Carol will verify with Shelvie
that the setup for the mixed doubles and the BBQ are finalized.
Bente will help. Carol stated that Linda McDermott will
not be able to prepare food for the Oktoberfest. We should use
a caterer. **Dave Mateer, Tournament Director.
Dave reviewed the possible mixed doubles draw. With some
creative work he thinks things are good as is. After some
discussion on the planned 8 court resurfacing set to begin on
October 8th, it was agreed that the scheduled date of
October 20th might need to be delayed one week.
Carol to check on the availability of the pavilion for October 27th.
The Oktoberfest flyer will not be emailed until this change is
finalized or nixed. Needs to happen soon. ** Bob White, Communications Director.
Sun Senior News and Compass articles have been submitted for October
publications. Bob reviewed the Properties Committee’s
Pickleball meeting that was attended by him and Carol. Next,
he reviewed the first “pickleball more court” task force meeting
showing on photoshop several of the possibilities for new pickleball
court venues. The planned October construction date for
changes to the parking lot to create more parking spaces has been
postponed. This delay is primarily to see if a modified plan
can accommodate new pickleball courts at the entrance off Del Webb
Blvd. The Task force seems to like this venue. The
membership will be notified that the Saturday ball machine practice
will end with the last Saturday in September. Membership will
also be notified the 8 courts will unavailable starting October 8
until they are released by the Association. Finally, a recap
was given about the “new resident meeting” attended by Bob and BJ. ** Les Van Pelt. A motion to
adjourn was made and seconded. Meeting was adjourned at 5:16
PM. The next BOD meeting will be Thursday, October 11th
at 11 AM at Kilaga. Submitted by Bob White,
Communications Director BOD Meeting, Thursday,
July 26, 2018
The meeting was called to order by Les
at 11:05. Present were Carol Cooper – Social
Director, John Burke – Finance Director, Bob White –
Communications Director and Les Van Pelt -- President A motion was made to approve the minutes
of the June BOD meeting. The motion was seconded and passed. ** John Burke, Finance Director,
reviewed the current financial reports. A motion was made to
approve the June expenditures which was seconded and passed. He noted
that paid membership to date was 256. Our current actual balance is $3,551.28
as of 6/30/2018. John reviewed a revised budget for use in
subsidizing future events / functions. ** Carol Cooper, Social Director.
The Sports Pavilion has been reserved from 5pm to 9pm on Saturday,
September 22nd for a barbeque social event. Les
will provide his commercial barbeque grill and will serve as the
meat cook for the evening. Carol will provide for all the
trimmings plus non-meat alternatives. Bottled water will be
provided. Event cost to members is not final but a minimum of
$5 was discussed. A sound system will be provided by Les which
will allow members to play
music from their hand-held devices – more on this to come.
Linda McDermott has volunteered to be in charge of the food service
for the Oktoberfest Event. The
men’s and women’s luncheons will be at Turkey Creek on December 6 &
7 respectively. Kilaga Hall has been reserved on Tuesday, December
11th from 2 to 4 PM for our annual meeting. D ** Bob White, Communications Director. Sun Senior News and Compass articles have been submitted for August publications. The events page on the website has been updated to reflect all new and change dates. A "think tank" with nine members has been formed to investigate ways to add a better social aspect to LHTG. The first meeting was held July 21st. The next meeting will be August 4th. **Pickleball: A small task force was formed including BJ White, Jerry Dong and Jim Farrell. Their effort produced a document that was presented to the BOD. John is working with the document to make it suitable for Les to sign as LHTG BOD President. It is addressed to Craig Fraser with copies going to Ken Silverman, Marsha Van Wagner, Chris O'Keefe and Deborah McIlvaine. ** Les Van Pelt, No additional items at this time. Meeting was adjourned at 12:25PM The next BOD meeting not yet scheduled Submitted by Bob White, Communications
Director BOD
Meeting, Thursday,
June 21, 2018
The meeting was called to order by Carol
at 12:05. Present were Carol Cooper – Social
Director, John Burke – Finance Director, Bob White –
Communications Director. A motion was made to approve the minutes
of the May BOD meeting. The motion was seconded and passed. ** John Burke, Finance Director, reviewed
the current financial reports. A motion was made to approve
the May expenditures which was seconded and passed. He noted
that paid membership to date was 252 but still leaves 42 from last
year’s roster unpaid. Our current actual balance is $3,871.28
as of 5/31/2018. John will work up a revised budget for use in
subsidizing future events / functions. ** Carol Cooper, Social Director.
The Sports Pavilion has been reserved from 5pm to 9pm on Saturday.
September 22nd for a barbeque social event. This
will replace the Fall Dinner Dance. Les will provide his
commercial barbeque and will serve as the meat cook for the evening.
Carol will provide for all the trimmings plus non-meat alternatives.
A sound system will be located and provided to allow members to play
music from their hand-held devices – more on this to come. The
men’s and women’s luncheons will be at Turkey Creek on December 6 &
7 respectively. Kilaga Hall has been reserved on Tuesday, December
11th from 2 to 4 PM for our annual meeting. ** Bob White, Communications Director.
Sun Senior News and Compass articles have been submitted for July
publications. The events page on the website will be updated
to reflect all new and change dates. Inviting other SCLH
Club’s to tennis style events was discussed. Adding a more
social twist to some LHTG functions was also discussed. Bob
will seek several member volunteers to plan and possibly execute
such events. **Pickleball: At our Semi-annual
meeting, Craig Fraser – Pickleball president, asked if LHTG would be
willing to work with the Pickleball Club to explore possible new
venues for pickleball courts. Even though this has been done several
times over the past years, the BOD decided to form a small group of
members familiar with the past efforts to formulate a response to
Craig. It was decided that Bill Cooper, BJ White and Jerry
Dong would be asked to handle this effort. Bob will confirm
their willingness to work together to provide a response. **Miscellaneous. Members need to be
reminded of our Association guest policy that requires all guest on
the tennis courts to have been signed in at the Orchard Creek
activities desk. Meeting was adjourned at 1:35PM The next BOD meeting will be July 26th
at noon at Kilaga. Submitted by Bob White, Communications
Director General
Membership Meeting, Friday, June 1, 2018
The meeting was called to order at 2:03
pm by President Les Van Pelt. BOD members present were Carol
Cooper – Social Director, John Burke – Finance Director, Bob White –
Communication Director and David Mateer – Acting Tournament
Director. A PDF file copy of the Power Point Slides
used for the meeting is
attached
hereto and incorporated herein as the major portion of the
minutes of the meeting. Please review the attachment now. LHTG member and Pickleball Club President
Craig Fraser had asked to be on the meeting agenda. He was
given a 5-minute slot. He gave an overview of the current Pickleball
Club goals. He dispelled some rumors. Craig explained
the status of the Pickleball Club’s seeking more courts and asked if
LHTG would be willing to work with the Pickleball Club to explore
possible new venues for pickleball courts. A point was made
from the floor that this has been done several times over the past
three years. That was acknowledged by Craig. Overall,
the talk by Craig Fraser was well received and he was thanked by the
BOD. A request was made by Janet McDuff to
have a sub list available on our website. Jack Ryder, who had
done one in the past, agreed to work on this. With all other business being
accomplished, a motion was made to adjourn. It was seconded,
and the meeting was adjourned by Les at 3:00 Submitted by Bob White Communications Director BOD Meeting, Thursday,
May 17, 2018
The meeting was called to order by Les at
12:05. Present were Les Van Pelt - President,
Carol Cooper – Social Director, John
Burke – Finance Director, Bob White – Communications Director. A motion was made to approve the minutes
of the March BOD meeting. The motion was seconded and passed. ** John burke, Finance Director, had
emailed earlier the budget and financial reports that he then
reviewed. A motion was made to approve the March expenditures
which was seconded and passed. He noted that paid membership
to date was 250 which leaves 42 from last year’s roster unpaid.
We will have ample cash to subsidize the Oktoberfest and the men &
women’s luncheons. Our current actual balance is $3,895.38 as
of 4/30/2018. John will prepare a spreadsheet for inclusion in
the Semi-annual Meeting slide show to be produces by Bob ** Carol Cooper, Social Director.
The Sports Pavilion has been reserved from 5pm to 9pm on September
21st for a barbeque social event to follow the Mixed-Doubles
Tournament. This will replace the Fall Dinner Dance. Les
will provide his commercial barbeque and will serve as cook for the
evening. A non-professional music source will be located for
this event. The men’s and women’s luncheons will be at Turkey
Creek on December 6 & 7 respectively. Carol & John will
preform check-in for the Semi-annual meeting at Kilaga on June 1st.
Carol will work with Bob to produce her slides for that meeting. ** Bob White, Communications Director,
suggested we take a picture of the current BOD to replace the
outdated picture – to be done soon. Bob stated that the
singles flex tournament is under way with over 20 members
participating. The six-week LITT event concluded last Tuesday
– 36 members participated. The Water Volleyball Club challenge
was held last Tuesday evening with 16 LHTG members doing battle with
WVC members. It was a great event. Bob got a $240 check
from John for the deposit on the Lincoln Potters VIP baseball night.
We anticipate over 40 members participating on June 10. Sun
Senior News and Compass articles have been submitted. Bob will
produce an agenda for the June 1 semi-annual meeting. Once
reviewed by the BOD it will be emailed to the members. Bob
will produce a Power Pint slide show for the Semi-Annual Meeting to
include slides for all the BOD members plus Dave Mateer on
tournaments. This will need to be finalized at least two days before
the June 1st meeting. ** Les Van Pelt, president, has confirmed
Dave Mateer will be the tournament Director for the mix-doubles and
possibly the Oktoberfest. We will all continue to seek out a
director for the fall LITT. Four new winner’s plaques will be
purchased for Men’s, Women’s and mix Doubles and the Singles event.
The men’s and women’s doubles plaques will be updated. Les
will purchase 4 gift cards to be given to the 4-tournament director
thus far: Bob Sanguinet, Greg Burke, Dave Mateer and Linda
Burke. Les stated that he had been contacted by Craig Frazier,
Pickleball President, a few days ago. Craig wanted to see if
he could come to our June BOD meeting to discuss pickleball’s need
for more courts. Les told him we would discuss this at our
June BOD meeting and get back to him. It was agreed that Bob
would contact our members from past negotiations with pickleball to
get some good history. If we need to form a study task force
on Pickleball issues it will be discussed at the Semi-annual
meeting. Meeting was adjourned at 1:35PM The Semi-Annual meeting will be June 1st
at Kilaga presentation Hall at 2pm. The next BOD meeting will be June 14th
at noon at Kilaga. Submitted by Bob White, Communications
Director BOD Meeting, Thursday,
April 19, 2018
The meeting was called to order by Les at
12:05. Present were Les Van Pelt - President,
Carol Cooper – Social Director, John
Burke – Finance Director, Bob White – Communications Director. A motion was made to approve the minutes
of the March BOD meeting. The motion was seconded and passed. ** John burke, Finance Director, had
emailed earlier the budget and financial reports that he then
reviewed. A motion was made to approve the March expenditures
which was seconded and passed. He noted that paid membership
to date was 225 which leaves 67 from last year’s roster unpaid.
The review of the revised budget showed a year ending balance of
$1,324. Our current actual balance is $3,796.90 as of
3/31/2018. ** Carol Cooper, Social Director.
Some thinking is being given to some upcoming events. Maybe a
BBQ after the mix-doubles on September 21 at the pavilion could be
done. Maybe even as a replacement for the dinner dance – more
thinking will be done regarding the dinner dance. She will
research the Turkey Creek Golf Club facilities for the Christmas
luncheons. The semi-annual meeting is scheduled for Friday,
June 1st from2-4pm at Kilaga Presentation Hall. ** Bob White, Communications Director,
recapped the news articles in the Sun Senior News and the Compass.
Also, the listing in the Community Perks section of the Compass
highlighting the ball machine practice and drop-in. All
doubles tournament winner’s photos are posted on the website.
As of April 15, all the 2007 members who remain unpaid for 2018 have
been removed from the roster. A good-buy & we will miss you
email to be sent. The group & sub list on display at the
website will not be maintained by Jack Ryder, the original creator
of these files. They will be removed from the website for now.
Ken Newell has suggested a format for running a singles event over 6
weeks. This would take the place of a one-day tournament. Bob
Will work out the details with Ken. Mel Switzer of the water
volleyball club has invited LHTG to participate in a one day, May 15
match. Bob & Carol will recruit 8 men and 8 women to play.
Wayne Sisneroz with the Lincoln potters Baseball club has invited
LHTG to gather at the VIP tent for fun and food and to watch a game.
A minimum of 25 is needed. Bob will send out an email
soliciting interest. ** Les Van Pelt, president, has
confirmed Dave Mateer will be the tournament Director for the
mix-doubles and the Oktoberfest. Les will continue to seek out
a director for the fall LITT. Four new winner’s plaques will
be purchased for Men’s, Women’s and mix Doubles and the Singles
event. The men’s and women’s doubles plaques will be updated.
Les will call the unpaid members personally to have them re-think
their choice to not renew. Les has not been able to get with
Cesar on court maintenance issues. Bob suggested getting both
Debra and Chris O’Keefe involved. Les stated that he had a
discussion with the member who caused some problems at the men’s
doubles, telling him no more of that. The next BOD meeting will be May 17th
at noon at Kilaga. Meeting was adjourned at 1:35PM Submitted by Bob White, Communications
Director
BOD Meeting, Thursday, March 15, 2018The meeting was called to order by Les at
10:35. Present were Les Van Pelt - president,
Carol Cooper – Social Director, John
burke – Finance Director, Bob White – Communications Director, Greg
Burke- St Pats Tournament Director and Dave Mateer –
Men’s and Women’s Tournament Director. A motion was made to approve the minutes
of the February BOD meeting and the addendum created by the March 5
special meeting. The motion was seconded and passed. ** St Pat’s Director, Greg Burke,
recapped his plans for the tournament. He has 82 players
signed-up and may include a few more to balance out things. He
noted we have Deborah McIlvein’s approval to use all 11 courts all
day. He was given a budget $140 for prizes. Weather
related plans were discussed and a 7:15 time was picked for an email
to all participants on the “play, delay or lunch only” decision. ** Men’s and Women’s Tournament Director,
Dave Mateer, brought flyer samples for review. The event fee
will be $10 for players and for lunch only. Non-LHTG members
can play as a member’s guest for $15. Dave bought balls for
use at both his as well as Greg’s event and submitted his invoice to
John. He suggested keeping the food and prizes simple and
indicated he would need 20 prizes. ** John burke, Finance Director, had
emailed earlier the budget and financial reports that he then
reviewed. A motion was made to approve the Feb. expenditures
which was seconded and passed. A discussion on the upcoming
proposed expenses for St Pats and the doubles tournaments took
place. A motion was made, seconded and passed to approve the
expenditures. He noted that paid membership to date was 217
which leaves 73 from last year’s roster unpaid. He noted his
schedule has him out of town April 8 thru the 13th.
He has backup for the Doubles check-in and will provide them the
list of entrants. ** Carol Cooper, Social Director.
It was agreed that the St. Patrick's Day luncheon would be held at
noon come rain or shine. She needs a couple coolers and John
and Les will bring. She will have 5 food servers and Bob will
replenish and replace serving containers for all. John is to
issue tickets to all who sign-in and will let them know they will
need the ticket in order to be served. Bob volunteered to be
the ticket taker/enforcer. An announcement is to be made that
no one will be allowed seconds until all have been served their
first. For the Doubles tournaments, she will have a low-cost
luncheon and prizes. Some thinking is being given to some
upcoming events. Maybe a late summer or early fall BBQ at the
pavilion could be done. Maybe even as a replacement for the
dinner dance – more thinking will be done regarding the dinner
dance. ** Bob White, Communications Director,
recapped the news articles in the Sun Senior News and the Compass.
Also, the upcoming listing in the Community Perks section of the
Compass highlighting the ball machine practice and drop-in.
The flyers for the up-coming events will go out to the members
shortly after the St. Pat’s conclusion. All tournament
winner’s photos will be taken and posted on the website. The
date of April 15 was picked to remove all last year’s members who
remain unpaid for 2018 from the roster. ** Les Van Pelt, president, will continue
to seek out tournament directors for the fall LITT, mix-doubles and
Oktoberfest. Internal communication and processes were
reviewed. The goal is to smooth out somewhat of rocky start.
The winner’s plaques are full which will necessitate the purchase of
new plaques in order to list the winners of the doubles tournaments.
The 2017 audit by Mark Snapp has been received and will be past to
all BOD members for review. He will not be here for the
women’s doubles. The next BOD meeting will be April 19th
at noon at Kilaga. Meeting was adjourned at 12:45 Submitted by Bob White, Communications
Director BOD Meeting, Thursday, February 22, 2018
The meeting was opened by Les Van Pelt at
10:37. Attendees: Carol Cooper, John Burke and Bob White. St
Pat’s Tournament Director, Greg Burke, was unable to attend. Minutes from the
January 4th meeting which were posted electronically were
approved. Financial:
John provided a spread sheet showing the Valentine income and
expense. It showed a comparison of the past two years with the
current and the past two years of the St Patrick’s. The 2018
Valentine tournament resulted in the Club funding $265 for this
event. In 2017 the Club funded $615 for this event. John
also provided a tentative budget for the year. This will be a
working document where actual can be compared to the budget each
month. John attended the Associations annual clubs meeting on
1/17. He reported on a presentation given by Jennifer Jensen,
CPA on tax exempt status for clubs. Discussion was had and a
motion to table this issue to a future BOD meeting was approved.
John then reviewed the January financials that had been provided
electronically to the members. The bank balance at the end of
January was $4,034.57. Tournaments: Food
provider and cost were the main topic. It was agreed to
negotiate with Randy Peters Catering for a full St Pat’s Day style
food service. Les has a tentative proposal and Carol will
finalize. The intent is to make the food service the best we
can for this tournament. A motion was made to increase the
tournament entry price to $10 and the motion was approved. Bob
will have Linda Burke modify the flyer she had created to reflect
this change. Bob will highlight the menu in the email
including the Linda Burke modified flyer link. Les is working
on securing a tournament Director for the men’s doubles and women’s
doubles tournaments coming in April Social: The
Association’s “Lifestyle Expo” for new residents is 2/27.
Carol and John will attend. Carol will
modify display board from last year for this year.
Carol will investigate some new venues for the Fall Dinner
Dance as well as the Men’s and Women’s Christmas functions.
Other social ideas were mentioned, and Carol will dig into
these ideas Communications:
Since the ball machine practice will commence again in April, Bob
will get a notice put in the Compass in the Residents Perk Section
showing the ball machine practice coupled with Drop-in.
Bob is to do an E-Blast to all last year members who have not
yet renewed. Discussion was had to remove from
the roster any person who has not renewed their membership.
This will be done after the St Pat’s tournament.
Our current “tournament winner plaques” from 2006 thru 2017
are completely full. The seven plaques are now in
our position and will be displayed at appropriate times in our
display cases and at tournaments. Discussion on
the future of winner awards was had but no consensus was made.
Differed to the next meeting. Other business:
Court condition was mentioned by Carol and Les responded that he is
in touch with Deborah McIlvain and she is on top of things.
The website sub list done by Jack Ryder was discussed.
It needs to be maintained or removed. Nest meeting:
Thursday March 15 at 10:30 at the sports pavilion Meeting adjourned at 12:15 Addendum to the minutes of February 22nd
meeting.
1.
On March 5th, a meeting to approve the deposit
check of approximately $90 to Randy’s catering was held.
Present were John, Carol & Bob – Les was excused. A Motion was
made and passed.
2.
Additionally, Carol was authorized to purchase 8 movie ticket
prizes for St Pat’s
3.
The meeting was adjourned. BOD Meeting, Thursday, January 4, 2018
The 2018 BOD
invited the 2017 BOD to a thank you gathering at 1:30 at the Sports
Bar. A light lunch and drinks were provided by the members of
the 2018 BOD. It was a nice event. Pam conducted her
final BOD meeting just before lunch was served – perfect timing.
After lunch the 2017 BOD departed. Les called the
meeting to order at 2:40pm. All members were present.
Jay presented dates for the 5 tournaments. Pam G volunteered
to help Carol get the pavilion reserved for these dates. John
will provide the $450 that is required. As soon as they are
approved they are to be posted to the website and the Valentine
Flyers will be emailed by Bob. It was agreed that the format
and pricing will be the same as last year. Pam G has
volunteered to help with the luncheon requirements and Carol will
seek several others to help on tournament day. Discussion on
food formats for the other coming events was had with any decision
coming at the next BOD meeting. Seeking potential sponsors for
the events that follow the Valentine tournament will be attempted by
Les. Ideas for new
member recruitment were discussed. The Club Expo on February
27th will be attended by Carol. She will seek volunteers
to assist her effort. Les suggested we have a “tennis fest”
including a free barbeque. Some ideas about coupling it
with drop-in and ball machine use were discussed. Timing
issues of the event caused this discussion to be table to the next
meeting. Ball machine use will again be coupled with Drop-in.
Les to get this organized and implemented soon. Advertising for
this and general membership recruitment will be implemented by Bob
and readied for the February Compass. John reported that
as of today we have 170 members from 2017 who have not yet renewed
for 2018. He stated that he and Les would go with Cathy
Garrison yet today to switch the Wells Fargo Bank account into their
names. He also stated that Cathy would assist him in
implementing Quick books. John and Bob agreed to work out the
details of keeping the roster up to date. The next BOD meeting
will be February 22nd
at 10:30am at 601 Yerington Place, the home of Les. The meeting was adjourned at 3:45pm. Bob White
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